{"id":1243,"date":"2018-11-15T09:59:56","date_gmt":"2018-11-15T17:59:56","guid":{"rendered":"https:\/\/directmailmac.com\/blog\/?p=1243"},"modified":"2018-11-15T09:59:56","modified_gmt":"2018-11-15T17:59:56","slug":"tip-sharing-your-project-with-other-users","status":"publish","type":"post","link":"https:\/\/directmailmac.com\/blog\/2018\/11\/tip-sharing-your-project-with-other-users\/","title":{"rendered":"Tip: Sharing your project with other users"},"content":{"rendered":"<p>Putting together an email campaign is often more than just a one-person job. The responsibilities of writing content, creating graphics, editing, analyzing reports, and more may be shared across an entire team of people. In these situations, Direct Mail&#8217;s <a href=\"https:\/\/directmailmac.com\/features\/collaborate\" target=\"_blank\" rel=\"noopener\">cloud sharing<\/a> features can really come in handy. In this blog post, we&#8217;ll show you how easy it is to share your Direct Mail project with other people.<\/p>\n<h3>Step 1 of 1<\/h3>\n<p>To share your Direct Mail project with other people, all you need to do is choose \u201cFile &gt; Share\u2026\u201d from the menu bar at the top of your screen.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1248\" src=\"https:\/\/directmailmac.com\/blog\/wp-content\/uploads\/2018\/11\/share.jpg\" alt=\"\" width=\"492\" height=\"315\" \/><\/p>\n<p>If you haven&#8217;t already, you&#8217;ll be prompted to first move your project into the Direct Mail Cloud. This is a necessary step because project sharing is built on top of Direct Mail\u2019s cloud features.<\/p>\n<p>After you choose \u201cFile &gt; Share\u2026\u201d from the menu bar, you&#8217;ll see a list of people that are allowed to access your project.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1249\" src=\"https:\/\/directmailmac.com\/blog\/wp-content\/uploads\/2018\/11\/share2.jpg\" alt=\"\" width=\"637\" height=\"473\" \/><\/p>\n<p>To allow new people to access your project, click the \u201c+\u201d button and enter their email address. After you\u2019ve entered their email address, pick what level of access (i.e. permission) you\u2019d like to give them:<\/p>\n<ul>\n<li><strong>View:<\/strong> The person can view, but not edit your project<\/li>\n<li><strong>Edit:<\/strong> The person can view and edit your project<\/li>\n<li><strong>Edit &amp; Send:<\/strong> The person can view and edit your project, and can send email campaigns from the project<\/li>\n<li><strong>Owner:<\/strong> The person can do all of the above, plus edit these sharing settings or remove the project from the cloud. Email campaigns sent from this project are billed to the owner\u2019s Direct Mail pricing plan.<\/li>\n<\/ul>\n<p>When you\u2019re all done, click OK.<\/p>\n<h3>What happens next?<\/h3>\n<p>A notification email will be sent to the people that you added to your sharing list. The notification email tells them how they can open the project that you\u2019ve shared with them. If the person doesn\u2019t yet have Direct Mail installed on their Mac, the email will tell them how they can download and set up a free account.<\/p>\n<p>If someone has shared their Direct Mail project with you, you can open it by choosing \u201cFile &gt; Open from Cloud\u2026\u201d from the menu bar at the top of your screen.<\/p>\n<h3>Live editing<\/h3>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1253\" src=\"https:\/\/directmailmac.com\/blog\/wp-content\/uploads\/2018\/11\/syncing2.jpg\" alt=\"\" width=\"401\" height=\"173\" \/><\/p>\n<p>As you (or the other people you\u2019ve shared with) make changes to your project, Direct Mail automatically keeps everyone up-to-date. Changes are synced across the Internet in real time. If two people change the same piece of data (e.g. a message, an address, etc.), the most recent change wins.<\/p>\n<h3>Change your mind?<\/h3>\n<p>You can change who has access to your project at any time. To do so, just choose \u201cFile &gt; Share\u2026\u201d from the menu bar again. You can remove people from your project, change permission levels, or add new people. If you remove someone from the list, then Direct Mail will automatically remove your project from their computer.<\/p>\n<h3>Just for fun: updating your profile photo<\/h3>\n<p>By default, Direct Mail shows a generic \u201cprofile photo\u201d next to each person\u2019s name. You can add some fun to Direct Mail by updating your profile photo. Your photo will show up in the sharing window when other people share their Direct Mail projects with you. To update your photo, choose \u201cDirect Mail &gt; Direct Mail Account\u201d from the menu bar at the top of the screen, then click on \u201cName &amp; Picture\u201d.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-1257 aligncenter\" src=\"https:\/\/directmailmac.com\/blog\/wp-content\/uploads\/2018\/11\/profile-pic.jpg\" alt=\"\" width=\"646\" height=\"504\" \/><\/p>\n<h3>Conclusion<\/h3>\n<p>Whether it\u2019s authoring content, proofreading, or building a list, email marketing campaigns often require the talents of a whole team working together. Direct Mail\u2019s sharing features can make it easier to work together in real time\u2014without resorting to workarounds like Dropbox or file servers. We hope you take a look at what\u2019s possible, and please <a href=\"\/support?focus=contact-support\">let us know<\/a> what you think.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Putting together an email campaign is often more than just a one-person job. The responsibilities of writing content, creating graphics, editing, analyzing reports, and more may be shared across an entire team of people. In&hellip;<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[13],"tags":[],"class_list":["post-1243","post","type-post","status-publish","format-standard","hentry","category-features"],"_links":{"self":[{"href":"https:\/\/directmailmac.com\/blog\/wp-json\/wp\/v2\/posts\/1243","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/directmailmac.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/directmailmac.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/directmailmac.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/directmailmac.com\/blog\/wp-json\/wp\/v2\/comments?post=1243"}],"version-history":[{"count":9,"href":"https:\/\/directmailmac.com\/blog\/wp-json\/wp\/v2\/posts\/1243\/revisions"}],"predecessor-version":[{"id":1282,"href":"https:\/\/directmailmac.com\/blog\/wp-json\/wp\/v2\/posts\/1243\/revisions\/1282"}],"wp:attachment":[{"href":"https:\/\/directmailmac.com\/blog\/wp-json\/wp\/v2\/media?parent=1243"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/directmailmac.com\/blog\/wp-json\/wp\/v2\/categories?post=1243"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/directmailmac.com\/blog\/wp-json\/wp\/v2\/tags?post=1243"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}